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Privacy policy

This privacy policy explains how the IMPAC6 Organising Committee collects, uses and protects your personal data in connection with your use of the website https://impac6.sn.

1 Data controller

The data controller for the data collected on the website is:

  • Name : IMPAC6 Organising Committee
  • Address : Dakar, Senegal
  • Email : contact@impac6.sn

2 Personal data collected

When you use the website, we may collect the following categories of data:

Context Data collected
Conference registration Surname, first name, email, telephone number, country, region, occupational category
Submission of a paper Surname, first name, role, organisation, country, region, email, telephone number, abstract, keywords
Stand booking Organisation name, contact details, type of stand
Media accreditation Surname, first name, media organisation, press card, email address
Contact form Name, email, message
Navigation IP address, browser type, pages visited (via cookies)

3 Purposes of processing

Your personal data is collected for the following purposes:

  • Management of registrations and attendance at the IMPAC6 conference
  • Processing of submissions and communication with the scientific committee
  • Management of stand bookings and partnerships
  • Processing media accreditation applications
  • Sending information about the event (newsletters, updates)
  • Improving the user experience on the website
  • Compilation of anonymised visitor statistics

4 Legal basis for processing

The processing of your data is based on:

  • Your consent (for sending newsletters and setting non-essential cookies)
  • The performance of a contract (for registrations and bookings)
  • Legitimate interest (for the day-to-day running of the event)
  • Compliance with legal obligations (for the retention of certain data)

5 Shelf life

Your data is retained for the following periods:

  • Registration and submissions : 3 years from the end of IMPAC6
  • Contact details : 3 years from the date of the last contact
  • Newsletter : until you unsubscribe
  • Cookies : 13 months at the most
  • Billing details : 10 years (legal requirement)

6 Recipients of the data

Your data is intended solely for the IMPAC6 organising team and, where applicable, for:

  • Our technical service providers (web host, registration platform)
  • Members of the scientific committee (for the assessment of submissions)
  • Logistics partners (hotels, transport providers, if you have requested these services)

Your data is not never sold, let or transferred for commercial purposes to third parties.

7 Transfer of data outside Senegal

Some of our technical service providers may be based outside Senegal (particularly in the European Union). In such cases, we ensure that these transfers are carried out in accordance with the applicable regulations and with adequate safeguards to ensure data protection.

8 Your rights

In accordance with Senegalese Law No. 2008-12 of 25 January 2008 on the protection of personal data, you have the following rights:

  • Right of access : obtain a copy of your data
  • Right to rectification : correcting inaccurate data
  • Right to erasure : request the deletion of your data
  • Right to restriction : restricting the processing of your data
  • Right to object : to object to a specific treatment
  • Right to data portability : to receive your data in a structured format
  • Right to withdraw your consent at any time

To exercise these rights, please contact us at: contact@impac6.sn

9 Data security

We implement appropriate technical and organisational measures to protect your data against unauthorised access, alteration, disclosure or destruction:

  • Communications encryption (HTTPS)
  • Restricted access to data via authentication
  • Regular backups
  • Raising the team’s awareness of data protection

10 Cookies

The website uses various types of cookies:

  • Essential cookies : required for the website to function (session, security)
  • Performance cookies : anonymised visitor statistics
  • Preference cookies : storing language and preferences
  • Third-party cookies : social media (LinkedIn, X, YouTube)

You can manage your preferences at any time via your browser settings.

11 Policy change

We reserve the right to amend this privacy policy at any time. Any changes will take effect as soon as they are published on this page. We encourage you to check it regularly.

Last updated : [Date to be filled in]

Do you have a question about your personal data?

If you have any questions or wish to exercise your rights:

contact@impac6.sn